Contract Administration 

Contract Administration 

Contract administration involves managing the delivery of a construction contract to ensure all parties meet their obligations. This includes overseeing the works on site, monitoring quality and progress, certifying payments, managing variations, and ensuring compliance with statutory and contractual requirements and if necessary, resolving disputes. 

Contract Administration in Building Projects:

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• Contract Oversight: Managing the contract between client and contractor, ensuring all parties fulfil their obligations in line with the agreed terms.

• Site Management Liaison: Chairing project and site meetings, coordinating with contractors and consultants, and documenting key communications and actions.

• Progress & Quality Monitoring: Tracking the progress of works against the programme, monitoring quality standards, and reporting to clients on status and risks.

• Payment Certification: Assessing completed work and issuing payment certificates in accordance with contract terms.

• Variation Management: Managing scope changes, valuing variations, and formalising instructions within the contract framework.

• Completion & Handover: Issuing practical completion certificates, preparing defect schedules, and overseeing the final account stage.

• Claims & Disputes: Assessing and advising on time extensions, cost claims, and resolving issues before they escalate into formal disputes.

• Contract Documentation & Records: Maintaining accurate records of instructions, changes, decisions, and correspondence for full transparency and legal clarity.

• Communication & Coordination: Acting as the central point of contact between the client, contractor, and professional team to ensure smooth and informed decision-making.

We can assist with the preparation of standard form building contracts, such as JCT Minor Works or Intermediate Contracts, tailored to suit the project. Where appropriate, we work alongside your legal advisors for more complex or bespoke terms

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Why Choose Stephen Hawes & Co.?

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• Professional Insight – Experienced in contract administration across JCT, NEC and bespoke contracts.

• Impartial Oversight – Decisions made fairly and in accordance with the contract, protecting your position objectively and without bias.

• Personal Service – As a small practice, you'll work directly with a qualified and dedicated surveyor from start to finish.

• Clear Management – Structured processes that reduce delays, control costs, and uphold quality standards.